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LEVER Architecture
Portland, OR, United States
13 days ago
LEVER Architecture
Portland, Oregon, United States
13 days ago

Description

LEVER Architecture is a mid-sized architecture firm based in Portland, Oregon and Los Angeles, CA. We are seeking an Operations Manager to contribute to and grow with an award-winning office dedicated to design, research, and impactful projects. The firm brings international experience and design excellence to a diverse range of building types including institutional, creative office, and multi-family housing, as well as being nationally recognized for technical innovation with mass timber.

Reporting to the Chief Operating Office, and in partnership with the Director of People and Projects, the Operations Manager a critical member of the Operations Team responsible for making sure that LEVER is a great place to work, and that the firm has the systems it needs to create a great work environment. Primary responsibilities include: office management, IT coordination, vendor management, HR, and accounting support. Successful applicants will be people who enjoy working in a fast-paced environment and thrive working with creative individuals.


Responsibilities:

Office Management & Reception

  • Maintain a clean and visually appealing office environment
  • Manage the purchasing and stocking of office supplies
  • Handle general employee communication around office procedures, happenings and meetings, facilities, and office work
  • Work with all facility vendors: set and maintain expectations and handle any issues or requests
  • Manage reception, including greeting guests, clients, answering the phone, and fielding deliveries
  • Business errands (e.g. order lunch for meetings, post office, etc.) and daily administrative work (collecting mail, checking supplies, tidying conference rooms)
  • Manage the offsite storage facility
  • Proactively make changes to office administration procedures to stay efficient and to provide the best possible experience
  • Manage the office materials library
  • Manage the general LEVER Architecture info and operations email account

Hospitality & Environment

  • Facilitate in office client visits (room setup and clean up, restaurant reservations, hotel recommendations, ordering food for on-site lunches,)
  • Coordinate office visits and tours
  • Manage office events calendar
  • Proactively suggest workplace iterations or changes that strive to support an excellent work environment, and/or support employees doing their best work
  • Identify and implement changes in terms of more sustainable office practices, ie. composting, recycling, etc.

Information Technology

  • Work with IT support vendor to ensure that all IT (computer hardware, phone, software) needs are met
  • Manage virtual communications account (Zoom)
  • Manage Google Workspace systems
  • Maintain an organized filing system of paper and electronic documents
  • Maintain project management/ timekeeping software

Financial Management

  • Reconcile credit cards and receipts for general office expenses
  • Prepare reports for monthly billing
  • Prepare and maintain budgets for office management

Human Resource Operations

  • Managing the on-boarding and off-boarding of employees including technology needs, office and computer setup, and HR/Benefits administration
  • Assist with benefits administration-enrollment, meetings, questions
  • Partner with Operations Team to update and maintain office policies
  • Maintain and update Bamboo HRIS system, including company-wide communications and employee file maintenance

Other programs and duties as assigned

  • Given that this is a new position, an eagerness to jump in where needed, creatively problem solve, and a willingness to try new things is critical to your success in this role.


Job Information

  • Job ID: 58574906
  • Location:
    Portland, Oregon, United States
  • Position Title: Operations Manager
  • Company Name: LEVER Architecture
  • Industry: Architecture / Design
  • Job Function: Other
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